Copyright Workshop Postponed


The State of Indiana has issued a cancellation of non-essential meetings and travel for all state employees for the next 6 weeks.  This policy requires us to postpone the Copyright Workshop originally scheduled for April 27, 2020.  The Metadata and Aggregation Committee is currently working on determining a new date for the workshop and will communicate that information at the soonest possible time

Registration Now Open for Workshop on Copyright Basics for Cultural Heritage Collections


Interested in knowing more about copyright for culutral heritage collections? Join the IMDPLA Metadata Committee for an all-day workshop that will be presented by Greg Cram, Associate Director of Copyright and Information Policy at The New York Public Library, at the Indiana State Library on April 27th.

This day-long workshop explores copyright and how to apply the correct rights statements to your collections. With librarians, archivists, historical society, and museum professionals in mind, presenter Greg Cram will discuss determining copyright ownership, public domain, works for hire, copyright duration, licenses and contracts, Creative Commons, fair use, and dealing with orphan works. If you are a copyright novice, this workshop will demystify how to determine if your various items are safe to reproduce and share.

Learn more and register here.

Indiana Memory DPLA Harvest Schedule: What You Need to Know


By Justin Clark, Digital Initiatives Director

One of the most common questions our partners ask us is, “what is the schedule for content harvests into DPLA?” With the first harvest of 2020 coming soon, we figured this would be an excellent time to answer that question. We have quarterly harvests for DPLA in MARCH, JUNE, SEPTEMBER, AND DECEMBER. These harvests tend to happen during the first half of the month, so it is advised that you prepare any materials for a DPLA harvest one to two weeks before the first of a harvest month. We also notify our partners via email when the actual dates of harvest occur as soon as DPLA provides them.

To prepare for a DPLA harvest, we have an array of tools that will review your collections’ metadata to ensure that they are up to DPLA standards. The Indiana Memory DPLA Content Checker ( will show you which digitized items need metadata updates, especially in regards to the four main fields that DPLA requires (Title, Rights, Identifier, and Provenance in Dublin Core). A component to the Content Checker is the Submission Pre-Check Page, which will show you which items are missing the necessary metadata as well as how they will appear in DPLA. The Metadata Mapping Tool from Indiana University provides a detailed guide for preparing your new items for DPLA. Finally, our Metadata Guide will show you how your metadata fields should be mapped as well as standards for correct metadata entry.

One more thing: If you can’t get your collections ready in time for a quarterly harvest, don’t panic! They can always be harvested during the next quarterly harvest.

If you have any other questions or concerns before our next harvest, email us at

IMDPLA Fest Schedule and Registration


Registration is open for the 2019 IMDPLA Fest!

Follow this link to register:

Registration will close September 16th.

Below is the schedule of the day’s events:

8:30- 9:00  Registration/Breakfast provided

9:00-9:45 Keynote 

Title: State of the Hub: Past, Present, and Future

Speakers: Indiana State Library 



Title:  Partnering for Success: Digital Asset Management at Rose-Hulman Logan Library

Speakers:  Bernadette Ewan and Ryan Roberts, Rose-Hulman Institute of Technology 

Abstract:  Logan Library began using MediaHaven digital asset management software to store and describe digitized and born digital images and videos. In addition to the collections the library and archives are adding to the database, the library has partnered with the communications and marketing department to gather all digital image content that is created by their department moving forward. Both the librarians and the staff of the communications and marketing department have access to add content and metadata to the database, and are actively working to describe and create collections. Special collections are being created and made available for the Rose community and the public to enjoy. The next step in our project plan is to gather and include all historical images and future digital image content that is created by the athletics department. 

10:35-10:50 Break


Title: Digitization of Madam C.J. Walker Collections

Speakers: Susan Hall Dotson, Lyndsey Blair, Elizabeth Murphy, and Kathy Mulder, Indiana Historical Society

Abstract:  IHS was one of 17 institutions in the nation to receive funding from the Council on Library and Information Resources (CLIR) for the 2018 Digitizing Hidden Special Collection and Archives awards to digitize the papers of Madam CJ Walker Collections. The Madam CJ Walker Collections span 95 years and relate to the life and work of Madam C.J. Walker (1867-1919), a pivotal entrepreneurial leader in African American history, and the Madam C.J. Walker Manufacturing Company. As part of the grant, IHS will digitize and catalog 40,000 items of correspondence, business records, photographs, and artifacts within a 12-month period. This session will explore the management and workflow of the project, sharing lessons learned from working with off-site vendors, metadata creation and coordinating in-house use of the collection. It will also highlight the various uses of the digital content, including online exhibits such as Destination Indiana. 


Title: Crikey Mate, 3D scanning, printing, and Virtual Reality (VR) of an Ethnographic Art Collection

Speakers: Jeanine Wine, Manchester University Funderburg Library; Jenny Johnson, IUPUI University Library 

The IUPUI University Library Center for Digital Scholarship in collaboration with Manchester University is 3D scanning objects from Manchester’s Ethnographic Art Collection. These 3D images will provide access and digitally preserve Northern Nigeria’s cultural treasures. This presentation will highlight 3D scanning, 3D printing and virtual reality of a crocodile mask from the collection.

12:25- 1:05  Lunch/IMDPLA Business Meeting (Lunch provided)


Title: Technology Zoo: Scanners on Parade

Speakers: Jill Black, Indiana State Library; Susan Sutton, Indiana Historical Society; Joan Hostetler, Indiana Album; Victoria Duncan and Katie Farmer, Indianapolis Public Library

Abstract: Ever wish you could try out many different scanners in one convenient location? Join the Indiana State Library, Indiana Album, Indiana Historical Society, and Indianapolis Public Library for a technology zoo! We’ll be bringing a wide variety of scanners from all different price points and staff will be on hand to discuss pros and cons and answer questions. 


Title: Scanning Tips and Tricks

Speaker: Joan Hostetler, Indiana Album

Abstract:  Let’s face it, digitization is a laborious process. Scanning, straightening, cropping, creating file names, making derivative JPEGs, checksum creation and validation, back-ups, and quality control can take hours. In this session we’ll assume that you know how to scan documents and photographs, but will demonstrate post-processing shortcuts and inexpensive software to speed up the job. Learn about Adobe Photoshop actions and batch processing, free renaming software, checksum utility tools, image viewers, cropping and straightening software, and other tips. We welcome your suggestions and will include plenty of time for others to discuss their favorite time-saving tools. (Contact if you would like to give a short demonstration of your shortcut.)    

2:50-3:00 Break


Title: Preservation talk and lab tour (Start times at 3:00 and 3:30)

Speaker: Seth Irwin, Indiana State Library


Title: Tour of Indiana State Library and digitization/recording labs (Start times at 3:00 and 3:30)

Speaker: Stephanie Asberry, Indiana State Library


Title: Metadata Open Office 

Speakers: Jill Black, Indiana State Library; Julie Hardesty, Indiana University, Bloomington; Janice Gustaferro, Butler University; Joan Hostetler, Indiana Album; Mairelys Lemus-Rojas, IUPUI 

Abstract: The Metadata Aggregation Committee will be holding open office hours to answer questions or work through any difficulty you are having with getting your metadata compliant and available through DPLA. This includes:
– Interpreting metadata fields
– Mapping your metadata to Dublin Core
– Checking your metadata using the Content Checker and Pre-Submission Tools
Please bring questions and examples to work on. 
4:00-4:05 Wrap up

Registration Open for the 2019 IMDPLA Fest


Join us for the 2019 IMDPLA Fest!

This annual event brings together representatives from public libraries, academic libraries, archives, historical societies, museums, and special libraries from around the state of Indiana who are engaged in (or considering) including digital material into the Digital Public Library of America (DPLA). The IMDPLA Fest is organized by the Indiana Memory Digital Public Library of America (IMDPLA) Hub, but you do not need to be a member or contributing institution to attend.


Date: September 27, 2019 
Time: 8:00 am- 4:00 pm 
Location: Indiana State Library, Indianapolis, IN  Parking will be free for participants

Keynote: State of the Hub: Past, Present, and Future | Addressed by the Indiana State Library

A detailed schedule of the 2019 IMDPLA Fest sessions will be shared soon.

Registration is free!

To register, fill out this form:

Registration will close Monday, September 16th

Indiana Memory (IM) DPLA Fest Call for Proposals


Fourth Annual Indiana Memory (IM) DPLAFest

September 27, 2019, Indiana State Library

Call for Proposals

The IMDPLA Advisory Council is seeking session proposals for the fourth annual Indiana Memory (IM) DPLAFest. This annual conference brings together librarians, archivists, museum professionals, educators, and others to celebrate Indiana’s Digital Public Library of America (DPLA) Service Hub. Proposals should be related to digital cultural collections, broadly defined. We encourage proposals that highlight digitization and online collections work being done in and/or focusing on Indiana. Possible session topics include, but are not limited to:

  • Large- or small-scale digitization projects (project management, workflows, tools);
  • Metadata standards, design, and creation;
  • Intellectual property and rights management;
  • Online collections access portals and digital exhibitions;
  • Research within and use of digital collections, including Collections as Data.

Session Formats*

Presentation (45 minutes)

Presentations are explorations into specific concepts/themes or updates on an ongoing project or initiative, given by a group of 2-4 presenters. Presentations normally consist of 30 minutes of content, with an additional 15 minutes for questions and discussion, though presenters are free to structure their session however they see fit.

Lightning talk (7 minutes)

Do you have a tool you love to use for your digital collections?  We are forming a lightning round (several 7 minute presentations) to describe/demonstrate your favorite tools for display, metadata editing, scanning, preservation, workflow, etc.  

Marketplace of Ideas

We will once again hold an open session for demonstrations, poster presentations, and networking. During this time slot, attendees and presenters will exchange information and new ideas, showcase innovative projects and programs, and learn more about the digital collections landscape in libraries, archives, and museums. We welcome submissions of either demonstrations or posters to fill the Marketplace of Ideas.


  • Demonstration


Hands-on or visual demonstrations introduce attendees to new technologies or practical tools, resources, and/or workflows utilized in the creation and management of digital collections assets and metadata.


  • Poster


Poster presentations offer the opportunity to share and discuss projects, programs, research, ideas, exhibitions, and other digital collections-related initiatives, presented in poster format.

To propose a session, please fill out the form at this link:

The deadline for priority consideration is Friday, July 5.

Please send inquiries to and visit for more information about the Indiana Memory DPLA Hub.

*Proposal selectors may request that you consider an alternative format upon review.