Copyright Workshop Video Now Available


Greg Cram, copyright attorney for the New York Public Library, presented an all-day workshop on copyright, “Copyright Basics for Cultural Heritage Collections” at the Indiana State Library on November 6, 2017.  The videos, his slides, and links to resources mentioned during the day are now available on the Indiana Memory website at

Cram introduces viewers to the issues surrounding copyright, the new rights statements introduced by the Digital Library of America for use in digital collections, tools you can use to determine the copyright status of an item, and examples.

The videos and accompanying slides will be available until December 1, 2018.  So whether you weren’t able to attend the original workshop or you want to reacquaint yourself with the materials presented, don’t miss this opportunity to access these helpful materials.


IMDPLA Fest 2018 Program


IMDPLA Fest is on Friday, September 21, 2018 at IndyPL Central Branch.  Sponsored by:


All sessions in the Riley Room unless noted

8:30 Registration (outside Riley Room) / Coffee + Light Breakfast (Knall Room) 

9-9:45 Welcome and Updates + IMDPLA Advisory Council Business Meeting (open to all) (1 LEU)

9:45-10 Break

10-11 Keynote Address: Libraries, Innovation, and the DPLA Network in the Digital Age (1 LEU)

John Bracken, Digital Public Library of America

In this presentation, DPLA Executive Director John Bracken will explore the role of libraries, and the Digital Public Library of America network, as leaders working to help our institutions and communities meet the technological, social, and civic demands of the twenty-first century.  Libraries are among the most trusted civic institutions, and it’s critical that as technology rapidly evolves in the digital age, libraries not only adapt to, but help to shape, new platforms for communication, media, and learning so that they reflect library values, benefit our communities, and support the common good. As part of DPLA’s Member Network, Indiana Memory, together with DPLA and partners from across the country, plays a vital role in building shared tools and practices that advance the goals of our partner network and the field at large. John will discuss how our current projects and future initiatives will help us, collaboratively as a network, drive this work forward.

11:05-11:30 Large-Scale Digitization Projects Concurrent Session 1 (1 TLEU)

  • Manuscripts Track: Digitizing Letters and Journals of Saint Mother Theodore Guerin (Goodrich Houk Room)

Cinda May, Indiana State University Library

Sister Marianne Mader, Sisters of Providence at Saint Mary-of-the-Woods

Sister Janet Gilligan, Sisters of Providence at Saint Mary-of-the-Woods

Funded by an LSTA Digitization Grant, 2018-2019, the “Digitizing Letters and Journals of Saint Mother Theodore Guerin” project will digitize approximately 1500 pages of original documents, translations and transcriptions. The project is a collaboration between Indiana State University Library and the Sisters of Providence at Saint Mary-of-the-Woods Archives. This panel presentation will furnish attendees with a general overview of the life of Saint Mother Theodore Guerin; insight into the correspondence and journals being digitized; and conclude with a discussion of pre-project preparation, workflow development, and production activities. It will highlight how the project participants planned for the creation of metadata that conforms to DPLA requirements and ensured that the digital files were preservation ready for ingest into the MetaArchive Cooperative through InDiPres for long-term storage.

  • Visual Resources Track: The Iditarod of Photo Digitization: Junior Achievement

Angela White, IUPUI University Library

Courtney Rookard, IUPUI University Library

Large-scale digitization projects require coordinating many people and programs. Much like the Iditarod Trail Sled Dog Race, photo digitization involves getting a team of people moving a project through multiple checkpoints over many days in order to get to the finish line—providing photographs to the public through an online platform. The project to digitize the photographs of Junior Achievement, Inc. is in its final stages, but it took a few years to reach this point. Since 2015, the team has completed stages to reach certain checkpoints: choosing appropriate material, developing metadata standards, identifying the best access platform, and developing procedures for scanning and metadata research. Although unforeseen circumstances have blown through—like changes in metadata standards—the team has adapted to the changes and continued through the checkpoints. Barring any future obstacles, the finish line is in sight!

11:35-12 Large-Scale Digitization Projects Concurrent Session 2 (1 TLEU)

  • Manuscripts Track: Digitizing Pullman-Standard Railroad Car Manufacturing Company Employee Personnel Records, Michigan City, IN Plant (Goodrich Houk Room)

Scott Sandberg, Indiana University Northwest

Indiana University (IU) Northwest John W. Anderson Library has received a grant to digitize i.e., preserve, the Pullman-Standard Railroad Car Manufacturing Company Personnel Records—Personnel Record Series CRA 314 – primary Pullman-Standard Railroad Car Manufacturing Company Employee Personnel Records, Michigan City, IN Plant and make those digital images available for all to view. Funding for this project is made possible by the Institute of Museum and Library Services (IMLS) and the Indiana State Library (ISL).  The benefit in the digitization of the Pullman-Standard Railroad Car Manufacturing Company Employee Personnel Records for the Michigan City, IN plant can be expressed in terms of increased intellectual access for the community or enabling new scholarship. Also: Preservation, i.e. surrogate replacement. My presentation will explain steps taken and steps to be taken to make this valuable collection of American history available to the masses.

  • Visual Resources Track: Indiana:  1800’s Land Records Accessed by Township Address 

Lorraine Wright, Indiana Geographic Information Council, Cadastral, Boundaries, PLSS Workgroup

The Indiana Geographic Information Council (IGIC) is in the process of creating a large scale digital Collection of Indiana’s Historical Land Survey Records.  The collection will consist of the Indiana Original Surveyor Field Notes and Plats and three subsequent transcriptions of the originals. Our first step is to complete a pilot project for Marion County Land Records. The documents will be digitized and stored on IUScholarWorks data repository.  The Collection documents are named using their township address (a standardized naming convention indicates source). The digital documents will be linked to their geographic location on IndianaMap (an internet mapping system using a Geographic Information System). These documents are the basis of the Indiana’s Land System documenting historical events, places, and people as Indiana developed through the late 1700’s to the mid 1800’s.  The project will result in a Historical Land Records Collection with standards and metadata.

12-1 Lunch (Provided) (Knall Room)

1-1:45 Tech Tools Demo Lightning + Networking (1 TLEU)

    • AVPreserve Exactly, William Knauth, IndyPL
    • Digital Research Tools Database (DIRT) Scott Sandberg, Indiana University Northwest
    • IndianaMap,  Lorraine Wright, Indiana Geographic Information Council
    • Open Refine (including Wikidata Reconciliation Service), Samantha Norling, Indianapolis Museum of Art at Newfields
    • Scalar, Beth South, Indiana University East

1:45-2 Break

2-2:45 Copyright and Fair Use for Newspaper Digitization: A Primer (1 LEU)

Justin Clark, Indiana Historical Bureau

This presentation will cover all the basics of copyright research and fair use for digitizing newspapers published after 1923. Based upon procedures used by the National Digital Newspaper Program and the Indiana State Library, attendees will learn how to look up copyright and copyright renewals for post-1923 content and determine what qualifies as fair use and what does not. Tips for avoiding any potential copyright issues during the digitization process will also be provided.

2:45-3:30 Preparing Your Collections to Share with DPLA: A Guided Tour with the IMDPLA Metadata Committee (1 LEU)

Jill Black, Indiana State Library

Janice Gustaferro, Butler University

Julie Hardesty, Indiana University-Bloomington

Joan Hostetler, Indiana Album

Samantha Norling, Indianapolis Museum of Art at Newfields

Aaron Smith, Allen County Public Library

The Metadata Aggregation Team will steer attendees through the steps needed to format their descriptive cataloging into data DPLA can use. We will update users on DPLA requirements (including mandatory fields and rights statements) and show how to work with existing catalog data. Whether content files are in CONTENTdm, Past Perfect Online, or any other content management system, we can help adapt the data to meet DPLA standards. The presentation will include demonstrations in each of these systems, illustrate the use of tools for metadata analysis, offer brief testimonials from successful practitioners, and present opportunities to get answers to specific questions.

3:30 Wrap up

John Bracken, Executive Director of DPLA, Announced as Keynote Speaker


john_bracken_2014-717x1024 The IMDPLA Fest Planning Committee is pleased to announce that John Bracken, Executive Director of DPLA, will deliver the keynote address for the 3rd Annual IMDPLA Fest on Friday, September 21st at the Indianapolis Public Library Central Branch.  John will talk to us about his vision for the Digital Public Library of America.

The presentations proposed for this event are very impressive, and our agenda is shaping up.  Look for registration to open up later this month for this exciting event!

Indiana Memory (IM) DPLAFest Call for Proposals


Third Annual Indiana Memory (IM) DPLAFest

September 21, 2018

Call for Proposals

The IMDPLA Advisory Council is seeking session proposals for the third annual Indiana Memory (IM) DPLAFest. This annual conference brings together librarians, archivists, museum professionals, educators, and others to celebrate Indiana’s Digital Public Library of America (DPLA) Service Hub. Proposals should be related to digital cultural collections, broadly defined. We encourage proposals that highlight digitization and online collections work being done in and/or focusing on Indiana. Possible session topics include, but are not limited to:

  • Large- or small-scale digitization projects (project management, workflows, tools);
  • Metadata standards, design, and creation;
  • Intellectual property and rights management;
  • Online collections access portals and digital exhibitions;
  • Research within and use of digital collections, including Collections as Data.

Session Formats*
Presentation (45 minutes)
Presentations are explorations into specific concepts/themes or updates on an ongoing project or initiative, given by a group of 2-4 presenters. Presentations normally consist of 30 minutes of content, with an additional 15 minutes for questions and discussion, though presenters are free to structure their session however they see fit.

Marketplace of Ideas
Following the success of last year, we will once again hold an open session for demonstrations, poster presentations, and networking. During this time slot, attendees and presenters will exchange information and new ideas, showcase innovative projects and programs, and learn more about the digital collections landscape in libraries, archives, and museums. We welcome submissions of either demonstrations or posters to fill the Marketplace of Ideas.


Hands-on or visual demonstrations introduce attendees to new technologies or practical tools, resources, and/or workflows utilized in the creation and management of digital collections assets and metadata.


Poster presentations offer the opportunity to share and discuss projects, programs, research, ideas, exhibitions, and other digital collections-related initiatives, presented in poster format.

To propose a session, please fill out the form at this link:

The deadline for priority consideration is Friday, July 6.

Please send inquiries to: 

*Proposal selectors may request that you consider an alternative format upon review.

Call for nominations


Hello all,

This is a call for nominations for IMDPLA Advisory Council. We need a representative from the following organizations:

  • Archives

  • Historical Societies

  • Special Libraries (2)

  • At-Large (any IMDPLA participant organization)

All member organizations must have a signed data exchange agreement on file with the State Library permitting access to IN Memory and DPLA.

We also are in need of nominations for our Operational Committees. We need:

  • Metadata Committee (2)

  • Outreach Committee

The eligibility for Operational Committees is open to any person employed by a Participant or Affiliate entity of IN Memory and DPLA.

Please send nominations (self-nominations encouraged) to by Friday, June 22, 2018.

The mission of Indiana Memory Digital Public Library of America (IMDPLA) is to determine and provide a set of services that support inclusion of digital material from Indiana entities into the Digital Public Library of America (DPLA). Services will at least include metadata aggregation. Additional services will be determined and supported through the Indiana DPLA Council and Committees.

The Council meets virtually and in person.

Martha Owen

IMDPLA Chair-Elect

Message from IMDPLA Metadata Committee


The Digital Public Library of America recently published a new version of its Metadata Application Profile (v. 5.0 available at The IMDPLA Metadata Committee has reviewed these changes against our mapping guidelines and there are no changes needed to our mapping guidelines at this time. In light of this review and IMDPLA’s move to regularly scheduled ingests, we would like to take this opportunity to offer a couple of reminders regarding the Type field and the Rights Statement field as used by DPLA.

The Type field, as defined by DPLA, is strongly recommended and used to describe the nature of the described resource. This may sound vague initially but there is a controlled vocabulary that DPLA wants from this field: the DCMI Type Vocabulary:

Those 12 terms are the main “types” that DPLA will use as a Type facet on their site so sending along one of those values in that field for each item helps that processing immensely. IMDPLA’s mapping guidelines for CONTENTdm users recommend mapping this Type to dc:type and non-CONTENTdm users can use the Type field in the IMDPLA Metadata Mapping Tool to map this content appropriately for sending to DPLA.

The other field with similar requirements is the Rights Statement field. DPLA is trying to make rights easier to understand by asking us to use one of the 12 standardized statement URIs from to organize and simplify the rights defined for each the millions of items they share. IMDPLA’s mapping guidelines for CONTENTdm users recommend mapping the Rights Statement to dc:rights and non-CONTENTdm users can use the Standardized Rights Statement field in the IMDPLA Metadata Mapping Tool to map this content appropriately for sending to DPLA.

The IMDPLA Metadata Committee has provided a Metadata Guide and is available to help you with your questions! If either of these fields are confusing to you or you would like help in working out how to map your collections to share through IMDPLA to DPLA, please contact us at: