IMDPLA Fest Schedule and Registration


Registration is open for the 2019 IMDPLA Fest!

Follow this link to register:

Registration will close September 16th.

Below is the schedule of the day’s events:

8:30- 9:00  Registration/Breakfast provided

9:00-9:45 Keynote 

Title: State of the Hub: Past, Present, and Future

Speakers: Indiana State Library 



Title:  Partnering for Success: Digital Asset Management at Rose-Hulman Logan Library

Speakers:  Bernadette Ewan and Ryan Roberts, Rose-Hulman Institute of Technology 

Abstract:  Logan Library began using MediaHaven digital asset management software to store and describe digitized and born digital images and videos. In addition to the collections the library and archives are adding to the database, the library has partnered with the communications and marketing department to gather all digital image content that is created by their department moving forward. Both the librarians and the staff of the communications and marketing department have access to add content and metadata to the database, and are actively working to describe and create collections. Special collections are being created and made available for the Rose community and the public to enjoy. The next step in our project plan is to gather and include all historical images and future digital image content that is created by the athletics department. 

10:35-10:50 Break


Title: Digitization of Madam C.J. Walker Collections

Speakers: Susan Hall Dotson, Lyndsey Blair, Elizabeth Murphy, and Kathy Mulder, Indiana Historical Society

Abstract:  IHS was one of 17 institutions in the nation to receive funding from the Council on Library and Information Resources (CLIR) for the 2018 Digitizing Hidden Special Collection and Archives awards to digitize the papers of Madam CJ Walker Collections. The Madam CJ Walker Collections span 95 years and relate to the life and work of Madam C.J. Walker (1867-1919), a pivotal entrepreneurial leader in African American history, and the Madam C.J. Walker Manufacturing Company. As part of the grant, IHS will digitize and catalog 40,000 items of correspondence, business records, photographs, and artifacts within a 12-month period. This session will explore the management and workflow of the project, sharing lessons learned from working with off-site vendors, metadata creation and coordinating in-house use of the collection. It will also highlight the various uses of the digital content, including online exhibits such as Destination Indiana. 


Title: Crikey Mate, 3D scanning, printing, and Virtual Reality (VR) of an Ethnographic Art Collection

Speakers: Jeanine Wine, Manchester University Funderburg Library; Jenny Johnson, IUPUI University Library 

The IUPUI University Library Center for Digital Scholarship in collaboration with Manchester University is 3D scanning objects from Manchester’s Ethnographic Art Collection. These 3D images will provide access and digitally preserve Northern Nigeria’s cultural treasures. This presentation will highlight 3D scanning, 3D printing and virtual reality of a crocodile mask from the collection.

12:25- 1:05  Lunch/IMDPLA Business Meeting (Lunch provided)


Title: Technology Zoo: Scanners on Parade

Speakers: Jill Black, Indiana State Library; Susan Sutton, Indiana Historical Society; Joan Hostetler, Indiana Album; Victoria Duncan and Katie Farmer, Indianapolis Public Library

Abstract: Ever wish you could try out many different scanners in one convenient location? Join the Indiana State Library, Indiana Album, Indiana Historical Society, and Indianapolis Public Library for a technology zoo! We’ll be bringing a wide variety of scanners from all different price points and staff will be on hand to discuss pros and cons and answer questions. 


Title: Scanning Tips and Tricks

Speaker: Joan Hostetler, Indiana Album

Abstract:  Let’s face it, digitization is a laborious process. Scanning, straightening, cropping, creating file names, making derivative JPEGs, checksum creation and validation, back-ups, and quality control can take hours. In this session we’ll assume that you know how to scan documents and photographs, but will demonstrate post-processing shortcuts and inexpensive software to speed up the job. Learn about Adobe Photoshop actions and batch processing, free renaming software, checksum utility tools, image viewers, cropping and straightening software, and other tips. We welcome your suggestions and will include plenty of time for others to discuss their favorite time-saving tools. (Contact if you would like to give a short demonstration of your shortcut.)    

2:50-3:00 Break


Title: Preservation talk and lab tour (Start times at 3:00 and 3:30)

Speaker: Seth Irwin, Indiana State Library


Title: Tour of Indiana State Library and digitization/recording labs (Start times at 3:00 and 3:30)

Speaker: Stephanie Asberry, Indiana State Library


Title: Metadata Open Office 

Speakers: Jill Black, Indiana State Library; Julie Hardesty, Indiana University, Bloomington; Janice Gustaferro, Butler University; Joan Hostetler, Indiana Album; Mairelys Lemus-Rojas, IUPUI 

Abstract: The Metadata Aggregation Committee will be holding open office hours to answer questions or work through any difficulty you are having with getting your metadata compliant and available through DPLA. This includes:
– Interpreting metadata fields
– Mapping your metadata to Dublin Core
– Checking your metadata using the Content Checker and Pre-Submission Tools
Please bring questions and examples to work on. 
4:00-4:05 Wrap up

Registration Open for the 2019 IMDPLA Fest


Join us for the 2019 IMDPLA Fest!

This annual event brings together representatives from public libraries, academic libraries, archives, historical societies, museums, and special libraries from around the state of Indiana who are engaged in (or considering) including digital material into the Digital Public Library of America (DPLA). The IMDPLA Fest is organized by the Indiana Memory Digital Public Library of America (IMDPLA) Hub, but you do not need to be a member or contributing institution to attend.


Date: September 27, 2019 
Time: 8:00 am- 4:00 pm 
Location: Indiana State Library, Indianapolis, IN  Parking will be free for participants

Keynote: State of the Hub: Past, Present, and Future | Addressed by the Indiana State Library

A detailed schedule of the 2019 IMDPLA Fest sessions will be shared soon.

Registration is free!

To register, fill out this form:

Registration will close Monday, September 16th

Indiana Memory (IM) DPLA Fest Call for Proposals


Fourth Annual Indiana Memory (IM) DPLAFest

September 27, 2019, Indiana State Library

Call for Proposals

The IMDPLA Advisory Council is seeking session proposals for the fourth annual Indiana Memory (IM) DPLAFest. This annual conference brings together librarians, archivists, museum professionals, educators, and others to celebrate Indiana’s Digital Public Library of America (DPLA) Service Hub. Proposals should be related to digital cultural collections, broadly defined. We encourage proposals that highlight digitization and online collections work being done in and/or focusing on Indiana. Possible session topics include, but are not limited to:

  • Large- or small-scale digitization projects (project management, workflows, tools);
  • Metadata standards, design, and creation;
  • Intellectual property and rights management;
  • Online collections access portals and digital exhibitions;
  • Research within and use of digital collections, including Collections as Data.

Session Formats*

Presentation (45 minutes)

Presentations are explorations into specific concepts/themes or updates on an ongoing project or initiative, given by a group of 2-4 presenters. Presentations normally consist of 30 minutes of content, with an additional 15 minutes for questions and discussion, though presenters are free to structure their session however they see fit.

Lightning talk (7 minutes)

Do you have a tool you love to use for your digital collections?  We are forming a lightning round (several 7 minute presentations) to describe/demonstrate your favorite tools for display, metadata editing, scanning, preservation, workflow, etc.  

Marketplace of Ideas

We will once again hold an open session for demonstrations, poster presentations, and networking. During this time slot, attendees and presenters will exchange information and new ideas, showcase innovative projects and programs, and learn more about the digital collections landscape in libraries, archives, and museums. We welcome submissions of either demonstrations or posters to fill the Marketplace of Ideas.


  • Demonstration


Hands-on or visual demonstrations introduce attendees to new technologies or practical tools, resources, and/or workflows utilized in the creation and management of digital collections assets and metadata.


  • Poster


Poster presentations offer the opportunity to share and discuss projects, programs, research, ideas, exhibitions, and other digital collections-related initiatives, presented in poster format.

To propose a session, please fill out the form at this link:

The deadline for priority consideration is Friday, July 5.

Please send inquiries to and visit for more information about the Indiana Memory DPLA Hub.

*Proposal selectors may request that you consider an alternative format upon review.

Copyright Workshop Video Now Available


Greg Cram, copyright attorney for the New York Public Library, presented an all-day workshop on copyright, “Copyright Basics for Cultural Heritage Collections” at the Indiana State Library on November 6, 2017.  The videos, his slides, and links to resources mentioned during the day are now available on the Indiana Memory website at

Cram introduces viewers to the issues surrounding copyright, the new rights statements introduced by the Digital Library of America for use in digital collections, tools you can use to determine the copyright status of an item, and examples.

The videos and accompanying slides will be available until December 1, 2018.  So whether you weren’t able to attend the original workshop or you want to reacquaint yourself with the materials presented, don’t miss this opportunity to access these helpful materials.

IMDPLA Fest 2018 Program


IMDPLA Fest is on Friday, September 21, 2018 at IndyPL Central Branch.  Sponsored by:


All sessions in the Riley Room unless noted

8:30 Registration (outside Riley Room) / Coffee + Light Breakfast (Knall Room) 

9-9:45 Welcome and Updates + IMDPLA Advisory Council Business Meeting (open to all) (1 LEU)

9:45-10 Break

10-11 Keynote Address: Libraries, Innovation, and the DPLA Network in the Digital Age (1 LEU)

John Bracken, Digital Public Library of America

In this presentation, DPLA Executive Director John Bracken will explore the role of libraries, and the Digital Public Library of America network, as leaders working to help our institutions and communities meet the technological, social, and civic demands of the twenty-first century.  Libraries are among the most trusted civic institutions, and it’s critical that as technology rapidly evolves in the digital age, libraries not only adapt to, but help to shape, new platforms for communication, media, and learning so that they reflect library values, benefit our communities, and support the common good. As part of DPLA’s Member Network, Indiana Memory, together with DPLA and partners from across the country, plays a vital role in building shared tools and practices that advance the goals of our partner network and the field at large. John will discuss how our current projects and future initiatives will help us, collaboratively as a network, drive this work forward.

11:05-11:30 Large-Scale Digitization Projects Concurrent Session 1 (1 TLEU)

  • Manuscripts Track: Digitizing Letters and Journals of Saint Mother Theodore Guerin (Goodrich Houk Room)

Cinda May, Indiana State University Library

Sister Marianne Mader, Sisters of Providence at Saint Mary-of-the-Woods

Sister Janet Gilligan, Sisters of Providence at Saint Mary-of-the-Woods

Funded by an LSTA Digitization Grant, 2018-2019, the “Digitizing Letters and Journals of Saint Mother Theodore Guerin” project will digitize approximately 1500 pages of original documents, translations and transcriptions. The project is a collaboration between Indiana State University Library and the Sisters of Providence at Saint Mary-of-the-Woods Archives. This panel presentation will furnish attendees with a general overview of the life of Saint Mother Theodore Guerin; insight into the correspondence and journals being digitized; and conclude with a discussion of pre-project preparation, workflow development, and production activities. It will highlight how the project participants planned for the creation of metadata that conforms to DPLA requirements and ensured that the digital files were preservation ready for ingest into the MetaArchive Cooperative through InDiPres for long-term storage.

  • Visual Resources Track: The Iditarod of Photo Digitization: Junior Achievement

Angela White, IUPUI University Library

Courtney Rookard, IUPUI University Library

Large-scale digitization projects require coordinating many people and programs. Much like the Iditarod Trail Sled Dog Race, photo digitization involves getting a team of people moving a project through multiple checkpoints over many days in order to get to the finish line—providing photographs to the public through an online platform. The project to digitize the photographs of Junior Achievement, Inc. is in its final stages, but it took a few years to reach this point. Since 2015, the team has completed stages to reach certain checkpoints: choosing appropriate material, developing metadata standards, identifying the best access platform, and developing procedures for scanning and metadata research. Although unforeseen circumstances have blown through—like changes in metadata standards—the team has adapted to the changes and continued through the checkpoints. Barring any future obstacles, the finish line is in sight!

11:35-12 Large-Scale Digitization Projects Concurrent Session 2 (1 TLEU)

  • Manuscripts Track: Digitizing Pullman-Standard Railroad Car Manufacturing Company Employee Personnel Records, Michigan City, IN Plant (Goodrich Houk Room)

Scott Sandberg, Indiana University Northwest

Indiana University (IU) Northwest John W. Anderson Library has received a grant to digitize i.e., preserve, the Pullman-Standard Railroad Car Manufacturing Company Personnel Records—Personnel Record Series CRA 314 – primary Pullman-Standard Railroad Car Manufacturing Company Employee Personnel Records, Michigan City, IN Plant and make those digital images available for all to view. Funding for this project is made possible by the Institute of Museum and Library Services (IMLS) and the Indiana State Library (ISL).  The benefit in the digitization of the Pullman-Standard Railroad Car Manufacturing Company Employee Personnel Records for the Michigan City, IN plant can be expressed in terms of increased intellectual access for the community or enabling new scholarship. Also: Preservation, i.e. surrogate replacement. My presentation will explain steps taken and steps to be taken to make this valuable collection of American history available to the masses.

  • Visual Resources Track: Indiana:  1800’s Land Records Accessed by Township Address 

Lorraine Wright, Indiana Geographic Information Council, Cadastral, Boundaries, PLSS Workgroup

The Indiana Geographic Information Council (IGIC) is in the process of creating a large scale digital Collection of Indiana’s Historical Land Survey Records.  The collection will consist of the Indiana Original Surveyor Field Notes and Plats and three subsequent transcriptions of the originals. Our first step is to complete a pilot project for Marion County Land Records. The documents will be digitized and stored on IUScholarWorks data repository.  The Collection documents are named using their township address (a standardized naming convention indicates source). The digital documents will be linked to their geographic location on IndianaMap (an internet mapping system using a Geographic Information System). These documents are the basis of the Indiana’s Land System documenting historical events, places, and people as Indiana developed through the late 1700’s to the mid 1800’s.  The project will result in a Historical Land Records Collection with standards and metadata.

12-1 Lunch (Provided) (Knall Room)

1-1:45 Tech Tools Demo Lightning + Networking (1 TLEU)

    • AVPreserve Exactly, William Knauth, IndyPL
    • Digital Research Tools Database (DIRT) Scott Sandberg, Indiana University Northwest
    • IndianaMap,  Lorraine Wright, Indiana Geographic Information Council
    • Open Refine (including Wikidata Reconciliation Service), Samantha Norling, Indianapolis Museum of Art at Newfields
    • Scalar, Beth South, Indiana University East

1:45-2 Break

2-2:45 Copyright and Fair Use for Newspaper Digitization: A Primer (1 LEU)

Justin Clark, Indiana Historical Bureau

This presentation will cover all the basics of copyright research and fair use for digitizing newspapers published after 1923. Based upon procedures used by the National Digital Newspaper Program and the Indiana State Library, attendees will learn how to look up copyright and copyright renewals for post-1923 content and determine what qualifies as fair use and what does not. Tips for avoiding any potential copyright issues during the digitization process will also be provided.

2:45-3:30 Preparing Your Collections to Share with DPLA: A Guided Tour with the IMDPLA Metadata Committee (1 LEU)

Jill Black, Indiana State Library

Janice Gustaferro, Butler University

Julie Hardesty, Indiana University-Bloomington

Joan Hostetler, Indiana Album

Samantha Norling, Indianapolis Museum of Art at Newfields

Aaron Smith, Allen County Public Library

The Metadata Aggregation Team will steer attendees through the steps needed to format their descriptive cataloging into data DPLA can use. We will update users on DPLA requirements (including mandatory fields and rights statements) and show how to work with existing catalog data. Whether content files are in CONTENTdm, Past Perfect Online, or any other content management system, we can help adapt the data to meet DPLA standards. The presentation will include demonstrations in each of these systems, illustrate the use of tools for metadata analysis, offer brief testimonials from successful practitioners, and present opportunities to get answers to specific questions.

3:30 Wrap up

John Bracken, Executive Director of DPLA, Announced as Keynote Speaker


john_bracken_2014-717x1024 The IMDPLA Fest Planning Committee is pleased to announce that John Bracken, Executive Director of DPLA, will deliver the keynote address for the 3rd Annual IMDPLA Fest on Friday, September 21st at the Indianapolis Public Library Central Branch.  John will talk to us about his vision for the Digital Public Library of America.

The presentations proposed for this event are very impressive, and our agenda is shaping up.  Look for registration to open up later this month for this exciting event!