Next Indiana Memory DPLA Hub Meeting May 13, 2015


At our March 6, 2015 planning meeting, Jake Speer outlined the plans to create a guiding committee for the Indiana Memory DPLA Service Hub.  The proposed committee make up includes two (2) representatives from each of these groups:

  • Academic Libraries
  • Archives
  • Historical Societies
  • Museums
  • Public Libraries
  • Special Libraries

The committee will also include the Indiana State Librarian or their designee , the State Archivist or designee and two (2) At-Large members.

All member organizations must have a signed data exchange agreement on file with the State Library permitting access to IN Memory and DPLA.

The next meeting of the IN Memory DPLA Service Hub Advisory Committee will be held on Wednesday, May 13, in the State Library History Reference Room, from 1-3 pm. 

One of the major tasks of this meeting will be the naming of the Advisory Committee members, the creation of committee bylaws and discussion of various sub-committees.

In order to identify potential Advisory Committee members, we are currently asking for nominations for the community at large.  If you would like to nominate a candidate for the committee, please complete this short survey tool.

Nominations will be accepted until 4:30 pm on April 24, 2015.

For additional information contact:

Steven Schmidt,

Organizational Meeting for DPLA Hub in Indiana


On Friday, March 6 the Indiana State Library will be hosting a planning meeting for Digital Public Library of America’s (DPLA) Indiana Statewide Service Hub.

This meeting is open to all libraries, historical societies, museums and archives who are interested in participating in DPLA. To learn more about DPLA, go to the website at

The DPLA is a national discovery tool for public domain and licensed digital content held by the nation’s archives, libraries, museums, and other cultural heritage institutions. It is aimed at providing large scale public access to these local depositories.  Indiana Memory has been accepted as a service hub for DPLA, providing a way for content from the local organizations to be included in the national database.

The purpose of this meeting is to update the State on our progress, , including a report on our initial data upload, and to discuss potential governance models for Indiana’s DPLA statewide service hub. This will include a conversation on the process the State Library has created for getting the existing records ready for harvesting as well as a timeline for adding new collections.  The attendees will also discuss a schedule for future meetings and future steps for the group.

The DPLA Indiana meeting will take place on Friday, March 6, 2015 from 1-3 pm in the History Reference Room of the Indiana State Library.

There is no cost for attending this meeting however we ask that participants pre-register at

For more information contact:

Steven Schmidt, Library Development Office, Indiana State Library

Registration Open for DPLAFest in Indianapolis, April 17-18


From DPLAFest Organizing Committee:

We’re excited to invite you to join us atJ DPLAfest 2015, taking place on April 17-18, 2015 in Indianapolis, Indiana. Our hosts include the Indianapolis Public Library (Central), the Indiana State Library, the IUPUI University Library, and the Indiana Historical Society.


DPLAfest brings together the full range of the cultural heritage sector to discuss everything from technology and development, to content, law, and education. DPLAfest 2015 will appeal to librarians, archivists, museum professionals, developers and technologists, publishers and authors, teachers and students, and members of the public alike who are interested in an engaging mix of interactive workshops, hackathons, engaging discussions with community leaders and practitioners, fun events, and so much more.


Registration for DPLAfest 2015 is now open. We invite all those interested from the general public, the educational community, public and research libraries, cultural organizations, state and local government, the creative community, publishers, and private industry to join us for conversation and community building as we celebrate our second year of success.


We will be posting a full set of activities and programing for DPLAfest 2015 soon. Participants can expect to discover an array of sessions that align with a handful of general themes ranging from technology and content partnerships, to end-user engagement, education, and lots more. For additional information about the agenda, click here.


For logistical information about DPLAfest, including event locations and recommended hotels in the Indianapolis area, click here.


Please feel free to share this announcement widely with your friends and networks by choosing one of the share options at the top of this message. To share this event on Facebook, click here.


Should you have any questions, please do not hesitate to reach out to us at We look forward to seeing you in Indy!

Register for DPLAfest 2015

Notes from the DPLA IND PreConference at ILF Annual Conference


Below are notes from the 3 hour DPLA in Indiana, Indiana Library Federation PreConference, held November 17, 2014 from 9 AM-12 PM.

If you have any questions, are interested in joining the DPLA IND email list, or interested in participating in conversations/contributing to the DPLA IND Working Groups, please contact Kristi Palmer,

Presentation from DPLA representative Amy Rudersdorf: IndianaWorkshop-Rudersdorf

  • DPLA is free – doesn’t necessarily mean that the digital objects are free (various levels of openness), but the metadata is
  • DPLA does not host digital objects – aggregator of data (w/thumbnails)
  • More than a library – includes museums, historical societies, archives etc.
    (rethink digital public library as “digital cultural heritage”)
  • Partners provide geographic metadata – DPLA enriches that metadata using thesauruses that interpret the information that the partner provides and translate it to geographic coordinates, makes their map view possible.
  • DPLA normalizes dates for their Timeline view.
  • Open data (available through API) needs to be machine actionable – interpretable by various systems to create various outputs – all DPLA partners agree that their data is open and free
    – metadata is in the public domain – CC Zero license
  • DPLA ingests metadata and turns it into JSON-LD (linked data = actionable)
  • “The best thing to do with your data will be thought of by someone else.”  – Rufus Pollock of Open Knowledge Foundation
  • DPLA received a Knight Foundation Grant, “Getting It Right on Rights” – will create a standard vocabulary for rights statements
  • DPLA strips out the periods that are at the end of subject terms – keeps things uniform so that the metadata from many institutions will index the same
  • Very much a “scorched earth” approach, for the sake of keeping things consistent
  • “There’s no small library on the web, or at least within DPLA.”
  • Mountain West Digital Library saw over 100% increase in web traffic after pushing content to DPLA
  • DPLA does not feature digital objects that have watermarks or bands at the bottom.
  • DPLA does not work with institutional repository content, because there are so many more copyright concerns for those types of publications.
  • Service Hub Structures, varied approaches. Every Hub has done it differently. See PDF presentation linked above, starting at page 52 for examples.

DPLA Efforts in Indiana Update from Kristi Palmer, Connie Rendfeld, and Jenny Johnson

  • Indiana Memory was initially a gentleman’s agreement, with no signed contracts – ISL has to go back now to the initial partners to get those documents signed to push content to DPLA.
  • New target for Indiana Memory test collections to go to DPLA is set for January 2014.
  • How to get collections that are not in Indiana Memory into DPLA?

Brainstorm Sessions

Group 1: Institutions with Digital Collections


Administrative Structure Working Group: Develop list of external funding opportunities and solicit in-kind contributions from organizations interested in contributing, time, facilities, money, work, etc.


  • The usual major funders in Indiana: Lilly, Eskenazi, Simon
  • Library specific: LSTA

Administrative Structure Working Group: Begin holding widely open teleconferences (open to all, advertised widely) to continue discussing DPLA IND management structure. NOTE: Amy Rudersdorf, DPLA encourages lightweight structure.

Communications and Outreach Working Group: Develop strategy for reaching non-library audiences.


  • Connect with Indiana Humanities. See if ALL IN project is a good fit for sharing information.
  • Participate in District ILF conferences.
  • Participate in Discovery to Delivery Conference
  • Participate in museum and archive conferences
  • Hold a DPLA IND conference
  • Explore resource sharing that pushes DPLA content into classrooms
    • Connect with the IUPUI (Ball State?, others) Museum Studies and Public History programs
  • Connect with corporate and special libraries

Communications and Outreach Working Group:   Develop a canned presentation or a couple of canned presentations and a speaker’s bureau, individuals willing to go out and talk about DPLA IND

Permissions Working Group: Create standard talking points regarding the rights the Indiana State Library DPLA related rights form. The rights form is necessary but can be demystified and made less intimidating through a serious of plain language talking points.

Metadata and Aggregation Working Group: Form a sub committee that to begin work on aggregating non-Indiana Memory content.

Metadata and Aggregation Working Group: Offer metadata clean up assistance to meet DPLA metadata standards. Point People: Julie Hardesty, and Janice Gustaferro, have offered to assist with this work.

Metadata and Aggregation Working Group: Review the current metadata standards document associated with Indiana Memory collections. Does it need updating to comply with DPLA needs? If so, update. Point People: Aaron Smith, Julie Hardesty, and Janice Gustaferro.

Group 2: Institutions Seeking to Create Digital Collections

NOTES: What do entities need to create digital collections?

Metadata Help

  • One entity may do the scanning, but then partners must add their own metadata requires more specialized subject knowledge to make sure that the metadata is accurate, but may not have the staff and/or expertise to do so.
  • Metadata standards from the very beginning – group expressed a desire to feel confident in their metadata practices from day one, which is hard to come by.
  • Vendors (“digitization hubs”) for outsourcing the digitization activities – either provide a list or actually establish a structure/system of this
  • Minnetrista Cultural Center– has the equipment, but would be nice to have somebody come in to do the scanning and metadata who is familiar with standards
  • Could DPLA/Indiana Memory provide information on user’s top search subjects would help to prioritize digitization activities.

Copyright Consulting

  • People expressed discomfort, lack of confidence. Often serves as a barrier to beginning with digitization activities.
  • Best practices/standards advice – the simpler, the better


  • Advice on hosting services – servers – what is best and what are the options?
  • Open communication as the hub develops
  • Just tell me what to do – for people who aren’t able to, or do not want to be more involved in the community of DPLA Indiana (again, the simpler, the better)
  • Amy mentioned that there really isn’t a stand-alone “great” program for creating digital object records – is this something that DPLA could provide (good, open source collection management system)?
  • Possible resource to make available: “Making the case for digitization” – give smaller institutions and their staff the important talking points when trying to get support for digitization activities


  • Series of webinars potentially on the topics listed above? Would be very helpful for small organizations that may not have MLS holders (professional librarians, archivists) on staff who would be creating metadata, applying subject headings, etc.. Perhaps some of the topics do not need full webinars, but could just be separate pages/resources/toolkits on the WordPress site.
  • Amy Rudersdorf: Mountain West Digital Library does a lot of webinars. Massachusetts travels and does a lot of one-on-one instruction. North Carolina has excellent basic guidelines that they make available – could be a starting-off point for the resources that DPLA Indiana may create.
  • Have themed pushes for digital content – focus for a certain period of time on one subject (e.g. transportation)

QUESTION: How can we overcome the differences between institutions that approach access differently (libraries v. archives v. historical societies v. museums), to work together towards the same goal of getting Indiana content into DPLA?


Metadata and Aggregation Working Group: Take a long look at standardizing the metadata terminology – will add an Indiana column to the DPLA metadata model.

Metadata and Aggregation Working Group: Tackle how to make non-CONTENTdm content more available through crosswalks – keeping standardization in mind.

Permissions Working Group: Make Indiana Memory’s legal contract more easily to digest.

Communications and Outreach Working Group: Market DPLA and Indiana Memory to institutions around the state that are non-libraries – will build presentations that can be sent out and presented in many places.