Add Your Collection to DPLA


Does your institution have digital collections you’d like included in the Digital Public Library of America?  By connecting with the Indiana DPLAHub (Indiana Memory-DPLA), you can increase access to your digital assets by making them searchable among digital library content from across the nation.

IMDPLA’s last metadata ingest to DPLA was in September, and we now have over 235,000 digital objects described and attributed to our contributing institutions!  We are now preparing for the next quarterly harvest of Indiana data, which will take place late in the year.

If you have digital collections you’d like to include, there is time to prepare.  The deadline for this quarter is December 10th. If you have questions or need a hand describing your collection according to DPLA requirements, we invite you to contact us at, and we’ll do our best to guide you through the process.

Please consult the documentation on this site to get started.  Contact us if we can help further!


IMDPLA and the Metadata & Aggregation Team


Copyright Basics for Cultural Heritage Collections

  • Who: Greg Cram, the copyright attorney from New York Public Library
  • What: Copyright workshop sponsored by IMDPLA and The Indiana Album
  • Where: Indiana State Library
  • When: Monday, November 6, 2017 from 9:00-4:30
  • Why:

Feeling confused about copyright? As more of our cultural heritage is digitized and made accessible online by collecting institutions, users are encountering a bewildering variety of information about the rights in digital objects. Recognizing the need to standardize this information, DPLA and Europeana have developed a set of twelve rights statements that are simple, descriptive, and flexible. These statements can be found at

This workshop explores copyright and how to apply the correct rights statements to your collections. With librarians, archivists, and museum professionals in mind, presenter Greg Cram will discuss copyright basics, public domain, works for hire, copyright duration, licenses and contracts, Creative Commons, fair use, and dealing with orphan works. Participants will apply the rights statements to objects found in typical collections such as books, manuscripts, commercial photographs, family papers and snapshots, yearbooks, maps, and more.

IM DPLA Fest 2017 –Thank you!!—



Second Annual Indiana Memory (IM) DPLAFest

September 8th, 2017

Indianapolis Public Library Central Library

Riley Meeting Room (except where noted)

8:30 Coffee and Light Breakfast

9-10 Welcome and Updates/Business Meeting (agenda here)

10-11 Keynote: Advancing the National Digital Platform: The State of Digitization in US Public and State Libraries. OCLC Report

Kendra Morgan, OCLC

This presentation will focus on the results of a recently conducted survey of public libraries about their digitization activities, including their knowledge of and participation in DPLA. The fascinating results look at the state of digitization in public and state libraries including staffing levels, digitization by type, training, preservation and much more.

11-11:15 Break

11:15-12 Introduction to Rights Statements: The Known Unknowns

IMDPLA Metadata and Aggregation Committee

This session will discuss issues around rights for digital items being shared to DPLA and will gather questions for an upcoming IMDPLA Rights Workshop with Greg Cram, the copyright attorney for the New York Public Library.

12-1 Lunch (Provided) 

Served in Knall Meeting Room

1-1:30 Poster and Demo Session/Networking/LEU Pickup

Jill Black, Digitizing newspapers: A medium-oriented workflow

Meaghan Fukunaga, Controlled Vocabulary  Creation: Indianapolis Firefighting Apparatus

Amanda Hurford, What are YOUR Barriers to Digitization?

IM DPLA Metadata/Aggregation Committee, Clearing Up Murky Metadata Issues

Jenny Johnson and Anna Proctor, 3-D Scanning Technology

Kristi Palmer, Chronicling Hoosier: Using Big Data to Examine Age Old Questions

1:30-2:30 Crafting a Successful Grant Application at All Levels Panel

Moderator: Samantha Norling, Indianapolis Museum of Art

Regardless of the type or size of an organization, one of the most common barriers to undertaking digital projects is the availability of funds. In this session, speakers from a variety of institutional settings (public library, museum, and university) will share their first-hand experiences and lessons learned in successfully applying for financial support to pursue digital projects of importance to their communities. Together, their experiences will provide a comprehensive exploration of the funding landscape, encompassing both small and large public grant programs at the state and national levels, as well as larger private foundation funds.

2:30-2:45 Break

2:45-3:15 The State of LSTA and Digitization Grants in Indiana

  • Jennifer Clifton, Indiana State Library
  • Connie Rendfeld, Indiana State Library

With the 2018 federal budget still uncertain for the Institute of Museum and Library Services, the Library Services and Technology Act program may be in jeopardy. With many parties fighting for library funding, Jen Clifton and Connie Rendfeld will discuss the state of the program, and the possible impact on 2018 grants in Indiana. Connie will also share recommendations for developing a strong grant project.

3:15-3:30 Wrap up

Generously Sponsored by:

Indianapolis Public Library


Library Services Technology Act

Indiana State Library


Indiana State University Cunningham Memorial Library

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IUPUI University Library



Society of Indiana Archivists 2016 Fall Workshop



The Society of Indiana Archivists is pleased to announce its 2016 Fall Workshop:

“Past History, Digital Future: Indiana DPLA Metadata”
When: Friday, October 28, 2016

Time:  9:00 AM – 4:30 PM

Where: Hodge Hall at Indiana University (Bloomington, Indiana)

Cost: $25 for student members, $35 for individual/institutional/retired/volunteer members, $55 for non-members (includes a light breakfast and beverages)

Registration: To register for this workshop, please visit the event page:

For specifics about the schedule, location and parking:
About the Workshop:

This workshop is for those interested in providing greater access to their unique, locally hosted digital archival collections through inclusion in the Digital Public Library of America (DPLA) and/or Indiana Memory. The presenters will guide participants in structuring existing metadata to conform to DPLA and Indiana Memory standards and the training will be geared towards the needs of archival institutions. This session will also be tailored to the content management systems in use by attendees, so whether you use CONTENTdm, PastPerfect, or another content management system, facilitators will provide tools to help you unveil your archives to the world.

The day will include the following:

  • Introduction to DPLA and Indiana Service Hub
  • Understanding IM DPLA metadata documentation
  • Using CONTENTdm mapping recommendations
  • Using IM DPLA Metadata Mapping Tool
  • Understanding copyright and DPLA
  • Other tools available to help with metadata

For those also planning to attend the Indiana Library Federation Conference or the Indiana Memory DPLA Fest this year, this day-long workshop will be geared specifically for the archival community and offer hands-on experience.

To enable a hands-on experience, participants will be encouraged to bring sample datasets (spreadsheets, for example) and credentials for accessing their content management systems online enabling them to examine mapping options and export data for testing with mapping tools

Participants will work in homogeneous groups to discuss and come up with answers together.
About the Facilitators:

Tina Baich is an Associate Librarian at IUPUI University Library where she is Head of Bibliographic & Metadata Services and Resource Sharing & Delivery Services. She has been responsible for the library’s metadata creation since 2009 and served on the Indiana Memory DPLA Metadata/Aggregation Committee in 2015/2016.

Jill Black is a Library Technician at the Indiana State Library. She digitizes and uploads content for both Indiana Memory and Hoosier State Chronicles projects. Jill serves on the Indiana Memory DPLA Metadata/Aggregation Committee.

Janice Gustaferro is the Metadata Librarian at Butler University and currently serves on the Indiana Memory DPLA Metadata/Aggregation Committee.

Julie Hardesty is the Metadata Analyst at Indiana University Bloomington Libraries. She plans long-term metadata strategies for the IU Libraries and advises on appropriate standards and approaches to creating and managing metadata for digital projects, collections, and systems. Julie currently serves on the Indiana Memory DPLA Metadata/Aggregation Committee.

Joan Hostetler, owner of Heritage Photo & Research Services, specializes in local research and photograph preservation. She also works on an Indiana Bicentennial Celebration project called Indiana Album, a community-submitted digital archive of Indiana-related photographs. Joan serves on the Indiana Memory DPLA Metadata/Aggregation Committee.

Connie Rendfeld is the Digital Initiatives Librarian at the Indiana State Library. She manages the Indiana Memory project and the Indiana Memory DPLA Service Hub for the state of Indiana.

Aaron Smith is Assistant Manager for Technical Services at the Genealogy Center at Allen County Public Library in Fort Wayne, where he is primary liaison for digitization partnerships with Internet Archive (a DPLA content hub) and Family Search. He is a member of the Indiana Memory DPLA Metadata/Aggregation Committee.

Scholarship Opportunity:

Are you a volunteer or new employee in the field of archives or special collections within the state of Indiana? Are you interested in going to SIA’s fall workshop?

Apply now for the John Newman Professional Development Scholarship. The scholarship waives the cost of the workshop and offers a check for $150 to help cover hotel and travel expenses.

Send a statement of 200-300 words about why the workshop will help you gain knowledge and experience useful in your volunteering efforts or career, along with your name, institution you work/volunteer for, and contact info, and you could win. Submit your statement to

Applications are due Friday, October 14 at 3pm. The winner will be announced the morning of Monday, October 17.

Notes: If the winner has already paid the workshop fee, the fee paid will be refunded. The scholarship winner is asked to write a 150-300 word article about their experience at the workshop for publication in the next “News and Notes” newsletter. The applicant must be employed or volunteer in the field of archives or special collections in Indiana in order to win the scholarship.