Please join the IMDPLA Outreach and Metadata and Aggregation Committees for our monthly chat – The Importance of Metadata

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August 4, 2021, 1pm (eastern)

Jill Black of the IMDPLA Metadata and Aggregation Committee will be discussing some of the important metadata fields, how to use them and what they contribute to your finished collection. We’ll look briefly at some tools you can use to improve your records. Finally, we’ll explore two different methods for getting your metadata harvested for participation in IMDPLA.

Registration link:

https://us06web.zoom.us/meeting/register/tJwuceyqqjMtG9EPu6HGJhHDsMHYh066A0fg

Registration open for “History at Your Fingertips: A Guide to Indiana Memory and Hoosier State Chronicles”

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Join the IMDPLA Outreach Committee for the first in a series of monthly discussions on a variety of topics related to digital collections work. We’ll meet from 1 to 2:00 pm on the first Wednesday of every month beginning in July. The discussions are free and designed to meet the needs of varying institutional types and sizes.

Wednesday, July 7, 1-2:00 pm (EST)

“History at Your Fingertips”: A Guide to Indiana Memory and Hoosier State Chronicles

Join Justin Clark to learn more about Hoosier State Chronicles, Indiana’s statewide historical digital newspaper program, and Indiana Memory, a digital library containing materials from institutions across the state, are free resources from the Indiana State Library. This presentation will cover how researchers can use both collections, including search techniques, item descriptions, and application with other source repositories, such as the Digital Public Library of America (DPLA).

Registration at the following link:

https://zoom.us/meeting/register/tJYrce6qqTIsHddDtgxh0O5pHvfVsHhkcx78

Reminder to Register for the IMDPLA Fest and Schedule

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This is a reminder that this year’s IMDPLA Fest will take place on October 30th from 9:00 am- 5:00 pm. All of this year’s sessions will be conducted virtually using Zoom.

To register, fill out this form: https://forms.gle/B1YoSfrX81qGQC787

Registration is free and will close Friday, October 23rd.

The schedule for this year’s IMDPLA Fest can be found here: https://sites.google.com/view/2020imdplafest/schedule

Registration is NOW OPEN for the 2020 IMDPLAFest

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Join us for the 2020 IMDPLA Fest!

This annual event brings together representatives from public libraries, academic libraries, archives, historical societies, museums, and special libraries from around the state of Indiana who are engaged in (or considering) including digital material into the Digital Public Library of America (DPLA). The IMDPLA Fest is organized by the Indiana Memory Digital Public Library of America (IMDPLA) Hub, but you do not need to be a member or contributing institution to attend.

Registration is free!

To register, fill out this form: https://forms.gle/B1YoSfrX81qGQC787

Registration will close Monday, October 23rd

Details

Date: October 30, 2020 
Time: 9:00 am- 5:00 pm 
Location: Virtual (held via Zoom)

Keynote: Dominic Byrd-McDevitt, Data Fellow, DPLA

A detailed schedule of the 2020 IMDPLA Fest sessions will be shared soon.

IMDPLA Virtual Fest 2020 Call for Proposals – “Adaptation in Action”

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The IMDPLA Advisory Council is seeking proposals for Indiana Memory (IM) DPLAFest 2020 “Adaptation in Action,” to be held Friday, October 30th. IMDPLAFest brings libraries, archives, museums and other cultural institutions together to celebrate Indiana’s Digital Public Library of America (DPLA) Service Hub and share how they are using digital technology to better serve our communities across Indiana.

We’re excited to announce that this year’s IMDPLA Fest will be hosted 100% online. 

In keeping with this year’s theme “Adaptation in Action”, we invite proposals that leverage digital projects to adapt to a rapidly changing virtual culture. Of particular interest are projects that evolved to react to changing timelines and resources and user needs, as well as instances in which departments and teams have evolved in order to help their own or partnering institutions adapt to losing physical patrons and meeting the needs of nonprofessional educators.  Strong proposals showcase projects, ideas, and solutions designed to improve the field’s ability to adapt and provide broader access to information and materials.

We encourage proposals that highlight current digital library initiatives in the DPLA network hubs and contributing institutions.

Proposals may include presentations, demonstrations, and posters on topics including but not limited to:

  • Large or small scale digitization projects
  • Rapidly transitioning from traditional to digital formats
  • Developing rapid-response digital collecting initiatives
  • Engaging digital audiences
  • Adapting current materials
  • Using DPLA service hubs to support education initiatives 

Session Formats*:

Presentations (45 minutes)

Presentations are explorations into specific concepts/themes or updates on an ongoing project or initiative, given by an individual or a group of 2-4 presenters. Presentations should be project-focused and process-based. Presentations normally consist of 30 minutes of content, with an additional 15 minutes for questions and discussion though presenters are free to structure their session however they see fit.

Roundtable Discussions (45 minutes)

Roundtable Discussions are an opportunity for attendees to jointly examine a topic in depth. Proposals should outline why the discussion topic or question is compelling and important and what your expertise is on this topic. 

Tools/Digital Project Demonstrations (45 minutes)

Visual demonstrations introduce attendees to new technologies or practical tools, resources, and/or workflows utilized in the creation and management of digital collections assets and metadata. Demonstrations may also focus on adapting current technologies to fit changing needs. Demonstrations should have some sort of practical application and normally consist of 30 minutes of content, with an additional 15 minutes for questions and discussion though presenters are free to structure their session however they see fit. 

Since this year’s IMDPLA Fest is completely virtual, we’re looking forward to accepting creative ideas to demonstrate projects and tools. Please note, pre-recorded demonstrations will be accepted.

Digital Posters (Time to be determined)

Digital Posters offer the opportunity to share and discuss projects, programs, research, ideas, exhibitions, and other digital collections-related initiatives, presented in poster format. Digital Posters will be shared during lunch. 

*The IMDPLAFest planning committee may request that you consider an alternative session format upon review.

The deadline to submit a session proposal is August 7th.

To propose a session, please complete the form at this link: https://forms.gle/kSXPz1f2WPUAqZas5

Now accepting nominations for the IMDPLA Advisory Council

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Indiana Memory Digital Public Library of America (IMDPLA) is seeking nominations for the Advisory Council and is seeking representatives from the following organizations:

  • Museums
  • Archives
  • Public Libraries
  • Academic Libraries
  • Historical Societies
  • Special Libraries

Please send nominations (self-nominations are encouraged) to imdpla@gmail.com by Friday, July 31, 2020.

All nominees must be Participant entities and have a signed data exchange agreement on file with the State Library permitting access to IN Memory and DPLA. For a list of IMDPLA contributors, click here.

More information on the IMDPLA Advisory Council
The mission and purpose of the IMDPLA Advisory Council is to promote the effective functioning of IMDPLA.

IMDPLA Advisory Council services are as follows:

  1. Formulates policies pertaining to IMDPLA function, services, and mission
  2. Makes recommendations regarding IMDPLA function, services, and mission
  3. Acts upon recommendations pertaining to IMDPLA
  4. Advises the Indiana State Library on matters that are primarily IndianaMemory related but overlap with IMDPLA

IMDPLA Term Commitment

Terms on the IMDPLA Advisory Council are 3 years. Individuals may be
re-elected to serve two consecutive terms.

Read more on the IMDPLA Governance, here.

If you have any questions about serving on the IMDPLA Advisory Council, please reach out to imdpla@gmail.com.

Copyright Workshop Postponed

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The State of Indiana has issued a cancellation of non-essential meetings and travel for all state employees for the next 6 weeks.  This policy requires us to postpone the Copyright Workshop originally scheduled for April 27, 2020.  The Metadata and Aggregation Committee is currently working on determining a new date for the workshop and will communicate that information at the soonest possible time

Registration Now Open for Workshop on Copyright Basics for Cultural Heritage Collections

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Interested in knowing more about copyright for culutral heritage collections? Join the IMDPLA Metadata Committee for an all-day workshop that will be presented by Greg Cram, Associate Director of Copyright and Information Policy at The New York Public Library, at the Indiana State Library on April 27th.

This day-long workshop explores copyright and how to apply the correct rights statements to your collections. With librarians, archivists, historical society, and museum professionals in mind, presenter Greg Cram will discuss determining copyright ownership, public domain, works for hire, copyright duration, licenses and contracts, Creative Commons, fair use, and dealing with orphan works. If you are a copyright novice, this workshop will demystify how to determine if your various items are safe to reproduce and share.

Learn more and register here.

https://www.eventbrite.com/e/copyright-basics-for-cultural-heritage-collections-tickets-97783620441?ref=estw


Indiana Memory DPLA Harvest Schedule: What You Need to Know

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By Justin Clark, Digital Initiatives Director

One of the most common questions our partners ask us is, “what is the schedule for content harvests into DPLA?” With the first harvest of 2020 coming soon, we figured this would be an excellent time to answer that question. We have quarterly harvests for DPLA in MARCH, JUNE, SEPTEMBER, AND DECEMBER. These harvests tend to happen during the first half of the month, so it is advised that you prepare any materials for a DPLA harvest one to two weeks before the first of a harvest month. We also notify our partners via email when the actual dates of harvest occur as soon as DPLA provides them.

To prepare for a DPLA harvest, we have an array of tools that will review your collections’ metadata to ensure that they are up to DPLA standards. The Indiana Memory DPLA Content Checker (https://tools.dpla.library.in.gov/) will show you which digitized items need metadata updates, especially in regards to the four main fields that DPLA requires (Title, Rights, Identifier, and Provenance in Dublin Core). A component to the Content Checker is the Submission Pre-Check Page, which will show you which items are missing the necessary metadata as well as how they will appear in DPLA. The Metadata Mapping Tool from Indiana University provides a detailed guide for preparing your new items for DPLA. Finally, our Metadata Guide will show you how your metadata fields should be mapped as well as standards for correct metadata entry.

One more thing: If you can’t get your collections ready in time for a quarterly harvest, don’t panic! They can always be harvested during the next quarterly harvest.

If you have any other questions or concerns before our next harvest, email us at imdpla@gmail.com.